What Is GST Billing Software?

The GST billing accounting software is designed in a smart and simple manner to enable the businesses to be compliant with the Goods and Services Tax (GST). India, a goods and services tax imposed by the Indian government on the sale of those goods and services. It is the simplest GST invoicing software that automates several aspects of the GST invoicing process, such as tax calculation, payment tracking, GST return generation, and GST account maintenance.

Hence, GST billing software acts as a digital helper for the business. It’s basically what helps them manage their money and send bills to customers for goods and services they provide. Businesses and companies have been using GST billing accounting software to track their money, invoice clients, manage taxes, and create reports for the government; this is really important for any business.

Benefits Of GST Accounting Software:

Simplifies fund tracking and automates billing for businesses.

• Generates and sends invoices to customers, calculates taxes, and stores customer details.
• Supports report generation, sales monitoring, account reconciliation, and payment tracking.
• Helps companies create reports, manage inventory, and handle customer accounts.
• Boosts efficiency and saves time by automating billing processes.
• Integrates seamlessly with other tools like inventory management, CRM, and accounting software.

Tax & Process For GST Billing Software In India

Basics About the software:

GST Invoice Software:

For all businesses to ease their financial books like GST compliances, TDS compliances, payrolls, and income tax filing easily.

• It is easy to use and does not need any basic preparation or experience in accounting. We provide access to the solution as a web application and download it from the Google Play Store.
• It connects with numerous platforms in India, including the GSTN, TRACES Portal, banks, etc., to guarantee compliance with all relevant laws for businesses and avoid any penalties.
• Power of AWS Platform and follows the highest standards of data privacy, security, and backup.
• Being a paid product ensures that users/customers have complete confidentiality, privacy, and control over their data.

GST Invoicing & GST Billing Software Company in India:

• Our system allows you to create invoices or bills with or without GST from your mobile/computer in seconds.
• With integrated catalog and contact management, it allows you to provide any error-free invoices in seconds with precise GST rates and calculations.
• You can bill in multiple currencies, at multiple branches, and with multiple users working simultaneously.
• You can share invoices and bills with customers via different modes of communication like SMS, WhatsApp, email, etc.
• Integration of Receipts & Payment Gateway.
• Quickly provide receipts to your customers and match multiple payments to invoices.
• Our GST billing software is adaptable to changing requirements with quick integration of relevant payment gateways for automated invoicing & receipt generation.
• It features low TDR rates and next-day fund settlement options.

Account Statement:

• Quickly prepare and share account statements with your clients, giving you an overview of customer-wise accounts receivables, overdue invoices, and reminder payments with payment links.
• The system enables you to generate account statements for your suppliers listing all purchases, payments made, and payables, plus monitor your input tax credits due from suppliers.

Purchase & Payments:

• Efficient capture of purchase invoices, payments and business expenses.
• Monitor payables and payments made against a purchase invoice, even partially, and follow up on outstanding bills, overdue payments and supplier accounts statements.
• Cloud storage—Upload and keep copies of your purchase invoices and bills on the cloud for easy retrieval.
  

  GST Return Filing & ITC Reconciliation:

  • One-click e-invoice generation with API integration to file GSTR-3B and GSTR-1 without error.
  • Requires no prior accounting knowledge; auto-prepares GST returns on the basis of invoice, payment, or credit note data.
  • Instantly match purchases with input tax credits available on the GST portal, identify suppliers who are not giving you credit, and follow up with them to stop ITC leakage—time and money saved!

Documents Required For GST Billing Software

Documents required to set up GST billing software for your business: These documents help install software and prepare GST-compliant invoices. Here’s a rundown of the key documents you’ll need:

GST REGISTRATION CERTIFICATE

• Purpose: This is a certificate that indicates that your business is registered under GST.
• Required Info: GSTIN (GST Identification No.), Business Legal Name, Type of GST Registration (Regular, Composition, etc).
• Business Details: To generate a proper invoice, you will need to feed tax billing software with some elementary business details.
• Details Needed:

1. Legal name of the business
2. Trade name (if applicable)
3. Business address
4. Email addresses and telephone numbers
5. Type of business (e.g., sole proprietorship, partnership, corporation)

BANK ACCOUNT DETAILS

• Explanation: This information is necessary for processing payments and refunds in the GST system, if applicable.
• Details Needed:

1. Bank account number
2. IFSC code
3. Bank name and branch

PERMANENT ACCOUNT NUMBER (PAN) CARD

• Purpose: PAN is a requisite for every business registering for GST and is required for business verification.
• Details Required: PAN number of the business or of the proprietor/partners (in case of partnership firms).

TAXPAYER TYPE INFORMATION

• Now, this classification will allow us to identify your businesses and their tax liability under GST.
• Details Required: GST Regular Scheme / GST Composition Scheme / Exempt.

SALES AND PURCHASE INVOICES

• Why: This needs to integrate with your sales and purchase records so it can prepare your GST invoices accurately.
• Details Needed:

1. Item descriptions
2. Prices
3. GST rates (CGST, SGST, IGST)
4. (HSN/SAC codes (Harmonised System of Nomenclature/Services Accounting Code

TAXABLE VALUE AND TAX AMOUNTS

• Pre-Bills of Previous Period (if applicable)

Reason: If you are moving from a manual/older software to the best GST accounting software, you might need the past invoice records for tax reconciliation.

• Details Needed:

1. Invoice number
2. Date of invoice
3. Customer/supplier details
4. GST separate (taxable value, GST paid, etc.)

GST RATES OF GOODS AND SERVICES LIST

• Intended Use: Software configuration for correct taxation.
• Details Needed:

1. GST rate on individual product or service (5% / 12% / 18% / 28%)
2. HSN/SAC Codes of products/services

DIGITAL SIGNATURE OF THE AUTHORIZED PERSON

• Purpose: A digital signature is required in a few of the GST filings to validate the filing.
• Details Required: Class 2 digital signature certificate issued by certifying agency authorized by government

CUSTOMERS AND SUPPLIERS LIST

• This automates invoice creation and the tax compliance of your customers and suppliers.
• Details Needed:

1. Customer and supplier name
2. Address and GSTIN (if applicable)
3. Contact details
4. Stock Details

INVENTORY AND GST DETAILS

• In order to manage inventory and issue correct GST compliant invoices, it is vital to maintain proper stock details.
• Details Needed:

1. Product names
2. Quantity in stock
3. Buy price and sell price
4. Own work (Own work)

TICKET PAYMENT AND REFUND POLICY

• This is used for the purpose of identifying the payments made under GST and any refunds received.
• Details Needed:

1. Payment receipt details
2. If applicable, details of the refund claim

GST RETURNS AND FILING DETAILS

• Your returns & filing history will need to be integrated if you’re straight up with GST filing.
• Details Needed:

1. GSTR-1 (Sales Returns)
2. GSTR-3B (Monthly GST Return)
3. GSTR-9 (Annual GST Return)

Procedure For GST Billing Software

Our software can be used in the manner described below:

Invoicing:

• Professionally generate, track, and send GST invoices, quotes, or bills of supply over WhatsApp, SMS, or email.
• Use our GST rate and applicability calculator for error-free invoices

Purchasing:

• A powerful purchase order generation, generating and sending purchase orders as per your needs, and monitoring vendor payments to purchase invoices.
• Directly filter and reconcile input tax credit using our GST billing software with GSTN API connectivity.

Connected Banking:

• The Powers of NEFT, RTGS, and IMPS Right at Your Fingertips: Pay Directly From Our GST Software Using Your Bank Current Account
• Import bank statements for easy reconciliation of bank transactions in-platform.

Bank Reconciliation:

• We offer synchronization of bank statements of more than 100 Indian banks along with monitoring of account balances on our GST billing software.
• Compatible to fetch bank statement from- SBI, HDFC, Axis Bank, Indian Bank, etc.

Input Tax Credit:

• Auto reconcile input tax credit receivable and reminders with the vendor for unreceived or not matching ITC.
• Instant automation to reconcile thousands of purchases in minutes.

GST E-Way Bill:

• Generate GST E-Way bills directly in our GST Invoice software and track its status.
• User friend’s E-Way from prevailing invoice, bill of supply, purchase invoice, and delivery challans quickly.

Customer Management:

• Easily on-board customers, track payments, and manage receivables.
• Set reminders and make estimates automatically for efficient handling of customers.

Vendor Management:

• Simplify supplier on boarding, payment monitoring, and payable management.
• Simplistic input tax credit reminders and communication with vendors.